The CAM en tournée (Touring Program)

Deadline

October 4 2023, 17h

Profile

Discipline

Street performances Circus arts Digital arts Cinema / video Dance Literature Music Theater Non-traditional arts practices Visual arts Multidisciplinary sector

This program aims to reintroduce artistic works throughout the Island of Montréal, offering Montréal artists the opportunity to connect with new audiences and communities.

The CAM en tournée (Touring Program)

NEW - Orora Self-Identification Form

From now on, you will be asked to complete an optional self-identification form when you apply on Orora. The information collected will be used to document and measure the impact of the Conseil’s initiatives, improve program eligibility, ensure fair access, help us better host and support artists from underrepresented groups, following the adoption of our equity policy in September 2023.

Personal information collected through this form is protected under privacy legislation (Law 25).

Introduction

Who is this program for?

Unincorporated artists collectives
Non-profit professional arts organizations
Individual artists sponsored by a service organization
Individual visual arts artists and professional visual arts curators only

What are the program’s objectives?

This program aims to:

improve the visibility of Montréal artists across disciplines
make artistic performances accessible to residents on the Island of Montréal
circulate existing and previously disseminated artistic works
support the growth of Montréal’s arts organizations and collectives by giving them the opportunity to reach a variety of audiences
enrich municipal cultural programming by working closely with cultural centres (Maisons de la culture and municipal presentation spaces)

What are the specifics of this program?

This program presents anew and circulates artistic works that have already been created and are ready for touring. Works must have been presented in public in a professional context before the application date.

IMPORTANT: Your project must be technically compatible with partnering venues and locations. You must familiarize yourself with potential locations and, if necessary, adapt your technical data sheet before submitting your project. Technical information is available in the online application form in the“Fiches techniques” section under the “DOCUMENTS À JOINDRE” tab.

Support

What type of assistance is provided?

Funding is allocated for a tour of three (3) to eight (8) presentations on the Island of Montréal. The grant is one-time and non-recurrent. The Conseil pays a grant equal to 80% of the costs for disseminating and circulating the works, including preparation, rehearsal, coordination, and administration costs for the tour. It serves as a liaison between presenters and tour participants.

What is the contribution of the presenting partners?

Presenting partners are responsible for disseminating the artistic works, i.e., technical support on the premises (exterior or in situ), accommodating the public, and promotional activities. They supplement the grant by paying a fee equivalent to 20% of dissemination and circulation costs, plus applicable taxes.

CAM provides financial support and assistance to the touring artists, collectives, or organizations.

Eligibility

What are the general eligibility criteria?

Artists’ collectives

Status and conditions

A group of at least two professional artists, as defined by the Conseil (see the definition of Professional Artist in the glossary)
The person who submits the application must be a member of the collective, a resident of the Island of Montréal, and a Canadian citizen or permanent resident
Two thirds of the group’s members must be Canadian citizens or permanent residents. The proportion of members residing outside Canada may not exceed one third
A majority of members (50% +1) must reside on the Island of Montréal, including the person responsible for the application

Non-profit organizations

Status and conditions

Be a non-profit organization or an artists’ cooperative that pays no dividends
Be headquartered on the Island of Montréal
Have a board of directors whose members are mainly Canadian citizens or permanent residents of Canada
Have as their principal mandate to create, produce, and disseminate artistic works, or to bring together and represent artists or cultural workers in a specific multidisciplinary discipline or sector

Professionalism

Possess a level of recognized and demonstrable competence
Be managed by qualified individuals
Have stable artistic or executive directions
Have presented activities of recognized artistic quality
Bring together, represent or employ professional artists and/or cultural workers

Individual artists sponsored by a service organization

A service organization is a not-for-profit organization that helps meet developmental needs in a specific domain. It supports artists, artists’ organizations, and writers in their professional practice through a range of activities and services. Its mandate is to provide support and expertise in the circulation of artistic works, and its head office is on the Island of Montréal.

For a sponsored individual artist

Status and conditions

Canadian citizenship or permanent resident status
Resident on the Island of Montréal for at least one year
At least one fully realized artistic project in a professional context

Individual visual arts artists and professional visual arts curators only

Status and conditions

Be a Canadian citizen or permanent resident
Have resided on the Island of Montréal for at least one year
Have presented at least one artistic work in a professional context

Professionalism

Recognized as an artist or professional curator in their field

What works are eligible?

To be eligible, the proposed work must have already been publicly presented in a professional context before the application submission deadline.

What is the timing of the tour for this call?

The 2024-2025 CAM en tournée season will run from June 1, 2024, to May 31, 2025.

How many applications will be accepted?

The number of applications accepted is reviewed annually by the CAM review committees based on the particularities of the disciplines, the volume of applications and the Conseil’s strategic priorities.

What types of works, applicants, activity sectors and applications are ineligible?

Works

At the time of submission:

a work not yet produced
a work that has never been publicly presented in a professional context

Applicants

Individual artists (except an individual visual arts artist or professional visual arts curator only)
Collectives that do not meet the general eligibility conditions
Collectives wishing to act as a presenter or to organize a festival or events
Artists’ collectives that are incorporated as a for-profit or non-profit company, or as a general or limited partnership
Organizations that do not meet the eligibility status and conditions
Organization incorporated as a general or limited partnership
Groups and associations of professional artists
Public or para-public organizations representing governments or municipal corporations
Organizations dedicated to teaching, education, and professional training

Activity sectors

Organizations or cooperatives working exclusively in variety arts and/or comedy
Organizations or cooperatives working exclusively in cultural mediation
Collectives who wish to function as presenters or organize a festival or events

Applications

Incomplete applications
Applications received after the deadline
Same proposal submitted in two different disciplines

Ineligible applications will not be considered by the evaluation committee.

Questions about certain terms?

Consult our glossary

Consult

Accessibility

Can specific populations receive additional financial support to submit their application or complete their project (accessibility costs)?

Yes. Accessibility costs refer to costs that certain individuals, particularly those who are D/deaf and/or living with a disability, must pay to take advantage, in the same way as others do, of the services and programs offered by an institution for research, to create, produce or disseminate their art. Reimbursement of part of these costs by the Conseil des arts de Montréal may offset the financial disadvantage.

The Support Fund for Accessibility Costs is a financial assistance measure that complements the Conseil’s other programs. The deadline to apply for support for accessibility costs is the same as that for the program being applied to.

Artists, collectives or organizations that have obtained financial assistance from the Conseil to carry out a project can also file an application for accessibility cost support up to three months after the decisions related to the successful project have been sent out, provided the project is not completed before the deadline to send out decisions for accessibility cost support applications.

Support is divided into three components:

component 1 – Financial support to submit a grant application or to apply for one of the Conseil’s initiatives
component 2 – Financial support for accessibility costs for a project funded by the Conseil
component 3 – Financial support for presenter organizations for accessibility costs to welcome audiences for a project funded by the Conseil

For more details, please see this additional information on the Support Fund.

Applications

Can I submit more than one application in the same year?

Only one work may be submitted to the CAM en tournée program per call for applications, except in the following cases:

film industry organizations may submit a maximum of five films or documentaries (Note: a separate application must be submitted for each film).
service organizations with a coaching mandate (in addition to having expertise in the circulation of artistic works) may sponsor up to two works by individual artists annually

Please note: the program is designed to offer touring opportunities to as many people as possible. Year after year, it promotes new artists, artists’ collectives, and artistic organizations, allowing the public to access a broad range of artistic work.

Who should submit the application?

Artists’ collectives

The collective must have a designated member responsible for the application. This person must be a member of the collective, reside on the Island of Montréal, and have Canadian citizenship or permanent resident status.

A person may represent more than one collective, as long as each collective has a different mandate, and the majority of members (50% +1) is different from one collective to the next.

Please note that at the end of the year, the person responsible for applications will receive the tax slips (T4A and Relevé 1) for the grant amount.

Non-profit organizations

The representative (administration, direction) designated by the organization or cooperative or named by the Board.

Individual artists sponsored by a service organization

The person responsible for the service organization (administration, direction) is the person responsible for the application.

Individual artists and professional visual arts curators

The individual artist or professional visual arts curator is the person in charge of the application.

Please note that at the end of the year, the person responsible for applications will receive the tax slips (T4A and Relevé 1) for the grant amount.

Can I submit an application in English?

Only individual visual arts artists, professional visual arts curators, and collectives can submit their applications in English. Note that the questions on the form are in French only.

What information and documents must I include in my application?

For all applications:

completed application form on ORORA
a budget using the Excel form provided
technical data sheet for the work updated according to the municipal dissemination context
internet links (three maximum) that present excerpts or complete works
if there have been any amendments, amended letters patent and by-laws of the organization

Organizations that are applying to the Conseil des arts de Montréal for any program for the first time will need to provide:

the letters patent and by-laws of the organization.

Evaluation

How are applications evaluated?

The Conseil, with the help of peer evaluation committee members and representatives of the municipal dissemination networks (Maisons de la culture and ADICÎM), assesses all applications on merit, taking into account the dissemination potential and the comparative value of all works.

What are the evaluation criteria?

Artistic quality 35%

Originality: how the work stands out from all artistic proposals
Audacity: work showing imagination, creativity and difference in the subject matter, the proposal and the artistic practice
Merit of the project in terms of the artistic approach and the applicant’s discipline

Impact of the work 30%

Ability of the collective or organization to forge connections between communities and the work (different generations, diversity, cultural and ethnic origins, and CAM priority groups, in various socio-economic contexts)
Expected results in terms of target audiences

Feasibility 30%

Work and technical sheets adapted to the municipal dissemination context
Ability to coordinate and undertake the tour
Realistic budget forecasts
Efforts made to compensate artists

Ecoresponsible transition 5%

Projects incorporating eco-responsible practices (eco-design, reuse of materials, sustainable mobility, digital sobriety, respectful, local and sustainable sourcing, decarbonization, etc.)
Development of practices for pooling and sharing tools, resources and knowledge

What is the response time?

It will take 16 to 20 weeks from the deadline for the CAM to process the application and reach a decision.

The decision-making process involves six steps

The CAM en tournée team receives and checks the eligibility of the application
The CAM’s evaluation committees analyze and recommend applications
Preselection of works recommended by presenters in the two networks (MCM and ADICÎM)
Final distribution of works according to budgetary envelopes and local contexts.
Verification of technical compatibility (feasibility)
Final decisions on grant approvals rendered by members of the Board in February 2024

How will I be informed of the decision?

The representative for the collective or organization will receive an email invitation to view the results on the ORORA platform. No decisions will be communicated by phone.

Can I appeal the decision?

The Conseil’s decisions are final and not subject to appeal. However, Conseil staff are available to answer any questions regarding decisions. Equity, ethics and proximity are an integral part of our values, and listening and empathy will always be a priority in our customer relations. With the aim of improving the way we work, we are now providing you with a feedback form, which you can find here.

However, all organizations, collectives and artists wishing to share their concerns with us agree not to communicate with members of the evaluation committee or the Conseil’s Board of Directors about the management or evaluation of their application, or about decisions related to their application.

Obligations

Report

An activity report is required within three months of the end of the tour.
The form will be available on the ORORA portal.

Commitments

Accepting payment of the grant constitutes, for the artist, collective or organization, an undertaking to complete the activities covered by the grant and to comply with the accompanying conditions.

The artist, artists’ collective or arts organization agrees to:

Complete the tour as planned
Notify CAM as soon as possible if you are unable to carry out the project in the fiscal year for which the grant was awarded; Partial or full reimbursement of the amount awarded may be requested
Submit the activity report and revised budget before the deadline
If possible, please include with your report any photographs, videos, or other relevant royalty-free visuals that CAM may use for promotional or archival purposes

Information Sessions

Do you have any questions about the program?

Session devoted to-non-profit professional arts organizations
September 6, 2023 from 3 to 4 p.m

Session for artists’ collectives from all disciplines, and for visual artists and visual arts curators only
September 12, 2023, from 11 a m. to 12 p.m.