Project assistance for organizations

Does your organization have one or more one-time projects planned to help develop its artistic activities? These projects can be supported financially, in all artistic fields and at all stages.

Project assistance for organizations

Important note

For this program, three calls for applications per year are planned. Next deadlines: March 8, 2023, September 2023 and December 2023 (exact dates coming soon). You may register for an information session for March deadline here.

Introduction

Please note that you have until 5:00 p.m. to submit your application on the deadline date.

Who is eligible to apply?
Watch ASL video

Incorporated non-profit organizations or artist cooperatives that pay no dividends.

What are the program objectives?

This program supports the research, creation, production and dissemination of art and the implementation of professional artistic activities and/or services that improve the working conditions of artists. It aims to encourage the advancement of artistic practices, risk-taking and the dissemination of art in all its forms to various audiences.

It also aims to strengthen and stabilize organizations, helping them develop support and mutual assistance networks.

IMPORTANT : the project must not be completed before May 2, 2023. The Conseil does not fund activities that have already taken place.

Support

What type of assistance is provided?

Assistance is provided for a specific artistic project related to the organization or cooperative’s mandate.

What is the duration of the support?

This is a one-time, non-recurring grant The project must be completed on the dates set out in the application.

Can the project be entirely funded by the Conseil?

Funding cannot exceed 75% of the overall budget.

To find out how much is typically granted, please see the list of previously awarded grants.

Eligibility

What types of projects are eligible?
  • Research and/or creation/production
  • Specialized or multidisciplinary dissemination
  • Publication of cultural magazines
  • Production of an event or festival
  • A museum
  • Service organization, association or alliance

For organizations with a double mandate:

  • Creation/production and dissemination
  • Creation/production and festivals/events
  • Dissemination and festivals/events
  • Dissemination and production support (visual arts, digital arts, film/video)

An organization whose double mandate is not included in the above list is invited to contact the advisor in charge of their sector.

What are the general eligibility conditions?

Status and conditions

  • Be a non-profit organization or an artists’ cooperative that pays no dividends
  • Be headquartered on the Island of Montréal
  • Have a board of directors whose members are mainly Canadian citizens or permanent residents of Canada
  • Have a main mandate to carry out research, creative, production and dissemination activities in the arts or have a mandate to bring together and represent artists and/or cultural workers in a discipline or multidisciplinary sector

Professionalism

  • Possess a level of recognized and demonstrable competence
  • Be managed by qualified individuals
  • Have stable artistic and/or general leadership
  • Have presented activities of a recognized artistic quality
  • Bring together, represent or employ professional artists and/or cultural workers
What types of projects are eligible?

Projects must align with the organization’s mandate.

Creation and production of a performance, experimentation and research on the components of a production, implementation of a season’s programs, creation of a festival, presentation of an exhibition, implementation of activities to support the development of the discipline, dissemination in public spaces, research-creation in visual and digital arts, collaboration between curators and artists, etc.

When must the project be carried out?

The project may begin before the application is submitted but must not be completed before receiving a decision from the Conseil. Timelines must be met.

In the event that the funded project cannot be carried out in the planned financial year, the organization must notify the Conseil as soon as possible.

How many applications will be approved?

The number of applications the Conseil accepts varies based on the number of applications it receives, the evaluation of the artistic impact, relevance of the project and the financial capabilities of the Conseil.

What projects, applicants, activity sectors or applications are eligible?

Applicants

  • Organizations that do not meet the general eligibility requirements
  • Organizations incorporated as general or limited partnerships
  • Organizations that have already submitted an application during the financial year (the first submission of the year being that of December)
  • Organizations that receive operations support from the Conseil’s General Funding Program
  • Individual artists
  • Artists’ collectives
  • Cultural magazines with less than one year of publication activity to their credit, or that produce fewer than three issues a year, or that distribute free of charge (in the case of a periodical published exclusively on the Web, the periodical must publish a number of texts equivalent to 3 issues per year and its distribution may be free of charge)
  • Public or para-public organizations representing governments or municipal corporations
  • Organizations dedicated to teaching, education, and professional training
  • In specific cases, a broadcasting organization that receives support or a mandate from the City of Montreal for its broadcasting activities.

Projects

  • Projects completed before receiving the Conseil’s decision (approximately eight to ten weeks following the application deadline)
  • Sound recording projects (albums, CDs, demos, etc.) of a promotional and/or commercial nature
  • Projects whose main focus is cultural mediation
  • Projects specifically related to film or web film production (including the screenwriting and post-production)
  • Projects that are essentially promotional and/or commercial, including video clips
  • Projects intended primarily for training, internships or masterclasses
  • National or international showcase or prospection projects
  • Capital projects or projects to acquire specialized equipment
  • Projects related to activities of a trade union character

Activity sectors

  • Organizations working exclusively in variety arts and/or comedy
  • Organizations or cooperatives working exclusively in cultural mediation

Applications

  • Incomplete applications
  • Applications received after the deadline

Ineligible applications will not be considered by the evaluation committee.

Questions about certain terms?

Consult our glossary

Accessibility

Can specific populations receive additional financial support to submit their application or complete their project (accessibility costs)?

Yes. Accessibility costs refer to costs that certain individuals, particularly those who are D/deaf and/or living with a disability, must pay to take advantage, in the same way as others do, of the services and programs offered by an institution for research, to create, produce or disseminate their art. Reimbursement of part of these costs by the Conseil des arts de Montréal may offset the financial disadvantage.

The Support Fund for Accessibility Costs is a financial assistance measure that complements the Conseil’s other programs. The deadline to apply for support for accessibility costs is the same as that for the program being applied to.

Artists, collectives or organizations that have obtained financial assistance from the Conseil to carry out a project can also file an application for accessibility cost support up to three months after the decisions related to the successful project have been sent out, provided the project is not completed before the deadline to send out decisions for accessibility cost support applications.

Support is divided into three components:

  • Component 1 – Financial support to submit a grant application or to apply for one of the Conseil’s initiatives
  • Component 2 – Financial support for accessibility costs for a project funded by the Conseil
  • Component 3 – Financial support for presenter organizations for accessibility costs to welcome audiences for a project funded by the Conseil

For more details, please see this additional information on the Support Fund.

Need help?

For all meetings and requests for support, a customizable accessibility quotation is available to D/deaf people and people with disabilities.

Applications

Can I submit more than one application in the same year?

An organization may only submit only one application for project assistance per financial year of the Conseil.

Three calls for applications are planned each year for this program. The first submission is usually scheduled for November, the second for March and the third for September.

Can I apply for various phases of a single project spanning more than a year?

Applicants who are eligible for creation-production grants can submit an application for the research-creation phase and submit a new application another year for the production-presentation phase.

Who should submit the application?

The organization or cooperative’s designated representative (administration, management) or the person appointed by the Board of Directors.

What information and documents must I include in my application?

In addition to the form available on the ORORA platform, the detailed project description and the budget, the documents to include are:

  • Letters patent of the organization (include the entire document) for first-time applicants or if changes have been made since the last application
  • The organization’s constitution and bylaws, if it is a first application or if changes have been made since the last application
  • Financial statements for the previous fiscal year signed by two members of the Board of Directors. The document must be added to the ORORA profile of the organization
  • Press kit or review (short version)
  • List of links to excerpts or complete versions (depending on the discipline) of works or activities related to the application. Four links maximum
  • If desired, an additional appendix presented as a single PDF document comprising any documents that you feel are relevant to include in your application. They are not required to include any information that is necessary to properly assess your application.
  • An access rider for specific accessibility needs if desired

Important: Please note that if you have not completed your application, the draft will be deleted 4 weeks after the deadline. Therefore, you will not be able to reuse it for a future application. If necessary, we suggest you create a PDF and download it for your records.

How can I submit an application?

Most of the applications to the Conseil des Arts de Montréal will progressively be submitted through the ORORA online application portal.

Evaluation

How are applications evaluated?

The Conseil, with the help of peer evaluation committees in each discipline, assesses all applications on the basis of merit and awards grants according to available budgets.

What are the evaluation criteria?

There are two categories:

  • Evaluation based on the organization’s mandate
  • Evaluation based on the Conseil’s strategic impact priorities
Why are there criteria based on the mandate?

The organizations first undergo mandate-based evaluations by the sector or discipline evaluation committees, according to the specific nature of their mandate and the weighting system used.

How are research, creation-production mandates evaluated?

Artistic merit: 60%

  • The project’s artistic merit and quality
  • Consistency of the project with the organization’s mandate and artistic orientations
  • Artistic quality and originality of past projects

Contribution to the development of its community and public outreach: 20%

  • Effectiveness of audience outreach strategies
  • Contribution and impact of the project on the development of its community and its practices (artists, audiences, partners)
  • Significant presentation and touring of works on a local, national and/or international scale

Management and administration: 20%

  • Feasibility of the project and realistic budget forecasts
  • Ability to effectively manage activities and complete projects
  • A stable and balanced financial situation
  • Organizational health and good governance
  • Diversity of partnerships and revenue sources
How are the mandates of professional associations, alliances and service organizations evaluated?

Mission and fulfillment of the mandate: 40%

  • Quality and consistency of activities or services with the organization’s mandate and orientations
  • Membership and/or specific clientele served
  • Representativeness of the membership

Contribution to the development of the discipline and the arts community: 40%

  • Contribution and impact of the organization on the development of its community and its practices
  • Ability to provide support or services tailored to the needs of the communities served
  • Efforts made to improve the working conditions and/or the socio-economic conditions of artists in the discipline or sector concerned
  • Ability to engage its members, work in consultation with the communities and create meaningful partnerships

Management and administration: 20%

  • Feasibility of the project and realistic budget forecasts
  • Ability to effectively manage its activities and complete its projects
  • Evidence that the organization’s financial position is stable and balanced
  • Organizational health and good governance
  • Diversity of partnerships and revenue sources
How are the mandates of publishers of cultural magazines evaluated?

Artistic merit: 65%

  • Quality of the editorial content and consistency with its artistic orientations
  • Relevance and quality of selected writers, artists and collaborators
  • Consistency and quality of the visual presentation

Magazine’s reach: 20%

  • Contribution and impact of the magazine on the development of its community and its practices
  • Contribution of the magazine to the development of audiences regarding the practices of its discipline
  • Quality and effectiveness of strategies implemented to reach readers, as well as retain, develop and renew them

Management and administration: 15%

  • Feasibility of the project and realistic budget forecasts
  • Ability to effectively manage its activities and complete its projects
  • Evidence that the organization’s financial position is stable and balanced
  • Organizational health and good governance
  • Diversity of partnerships and revenue sources
How are the mandates of festivals, events and specialized and multidisciplinary presenters evaluated?

Quality and impact on artistic development: 60%

  • Presence of a strong and unique artistic direction
  • Clarity and relevance of the organization’s mandate, artistic orientations and positioning in its community
  • Quality, interest and consistency of programming in relation to the organization’s mandate, artistic orientations and resources
  • Quality of the artist or organization’s reception and the support offered to them and efforts made to pay show purchasing fees
  • Efforts made to open a dialogue and meet with different disciplines (multidisciplinary organizations only)

Contribution to the development of its community and public outreach: 20%

  • Organization’s contribution and impact on the development of its community
  • Audience outreach strategies
  • The organization’s ability to reach audiences, as well as retain, develop and renew them
  • Significant impact of communication, marketing, promotion and advertising activities.

Management and administration: 20%

  • Feasibility of the project and realistic budget forecasts
  • Ability to effectively manage its activities and complete its projects
  • Evidence that the organization’s financial position is stable and balanced
  • Organizational health and good governance
  • Diversity of partnerships and revenue sources
Why are there criteria based on strategic impact priorities?

These criteria are based on priorities identified by the arts communities consulted in the development of the Conseil des arts de Montréal’s 2022–2025 Strategic Plan, as well as on key factors contributing to the vitality of the arts community. These criteria supplement the other evaluation criteria specific to the various mandates. The Conseil seeks to recognize and enhance support for organizations that align most closely with its strategic priorities, particularly regarding strategic impact. There are various ways organizations can identify with one or more of the strategic priorities in order to receive this bonus, depending on their mandate, the nature of their activities, their history or any other specific element.

Impact is divided into three categories: equity and representation, local outreach, and eco-responsibility.

How is the strategic direction of equity and representation evaluated?
  • Significant involvement of historically underrepresented artists and cultural workers in key artistic and administrative positions 
  • Significant involvement of women in key artistic and administrative positions 
  • Emphasis on historically underrepresented arts practices
  • Development of equitable and inclusive practices for audiences
  • Focus on intergenerational connections and the transmission of knowledge
How are the criteria based on local outreach evaluated?

Emphasis on local initiatives

  • Desire to get involved locally in Montréal artistic communities
  • Fruitful collaboration with key local players in various sectors including cultural and/or community, municipal, health, education and social economy
  • Enhancement of the local cultural offering in the neighbourhoods and/or boroughs and/or municipalities of the Island of Montréal
  • Establishment of strong and lasting links with the populations of the neighbourhoods and/or districts and/or municipalities of the Island of Montréal
How is the strategic direction of eco-responsibility evaluated?

Eco-responsible transition

  • Integration and implementation of environmentally responsible practices 
  • Development of practices for pooling and sharing tools, resources and knowledge

Bonus based on strategic impact priorities

The score obtained in the evaluation based on the Conseil’s strategic impact priorities is added to the peer committee’s mandate-based score. Totalling six points, the bonus is broken down as follows:

  • Equity and representation maximum 3 points
  • Local outreach maximum 2 points
  • Eco-responsibility maximum 1 point
What is the response time?

It will take eight to ten weeks from the date of the application for the Conseil to process it and reach a decision.

How will I be informed of the decision?

The artist or the representative for the cooperative will receive an email invitation to view the results on the ORORA platform. No decisions will be communicated by phone.

Can I appeal the decision?

The Conseil’s decisions are final and not subject to appeal. However, Conseil staff are available to answer any questions regarding decisions.

Applicants agree not to communicate with members of the evaluation committee or the Conseil’s Board of Directors about the management or evaluation of their application, or about decisions related to their application.

Payment

How will the grant be paid?

The grant amount will be provided in one payment (100%) after the decision letter has been sent.

Payment terms and conditions are provided in the Orora response letters and can be found here.

Obligations

Reports

The organization must complete an end-of-project report available on ORORA within four months of the end of the project.

The reports can be downloaded from the ORORA portal. You will be notified by email when they are available.

The organization will not be permitted to submit new applications if they have not produced the required reports within the established time frame, if it is normally able to do so.

Updates

The self-assessment sheet must be updated with the organization’s actual data within four months of the organization’s fiscal year-end.

Commitments

Accepting payment of the grant constitutes, for the organization or cooperative, an undertaking to complete the activities covered by the grant and to comply with the accompanying conditions, which will be communicated upon selection of the application.

The organization or cooperative agrees to:

  • Carry out the proposed project as planned
  • Notify the advisor as soon as possible of any major modification to the project for which the grant was awarded or if unable to carry out the project during the intended fiscal year. Depending on the situation, the recipient may be asked to reimburse the grant in full or in part.
  • If requested, submit activity reports and financial statements at the required times
  • If applicable, include in its report photographs, videos or any other relevant, royalty-free visuals that the Conseil may use for promotional or archival purposes

Visibility Standards and Logos

Arts organizations, collectives or individual receiving grant from the Conseil must mention this funding in their information, promotional, or advertising material.

Need more information?
Claudia Berardi
Claudia Berardi
Cultural Advisor - Music

514 280-3586

claudia.berardi@montreal.ca
Frédéric Côté
Frédéric Côté
Cultural Advisor - Theatre

514 280-3793

frederic.cote3@montreal.ca
Marie-Michèle Cron
Marie-Michèle Cron
Cultural Advisor - Digital Arts and Visual Arts

514 280-4125

marie-michele.cron@montreal.ca
Lorena Sanchez Rojas 1
Philippe Gendreau
Cultural Advisor - Literature, Film / Video

514 280-2599

philippe.gendreau@montreal.ca
Dominic Simoneau
Dominic Simoneau
Cultural Advisor - Dance and multidisciplinary sector

514 280-3587

dominic.simoneau@montreal.ca
Ansfrid Tchetchenigbo
Ansfrid Tchetcheni­gbo
Cultural Advisor - Music

514 280-0525

ansfrid.tchetchenigbo@montreal.ca
Roxanne Robillard
Roxanne Robillard
Cultural Advisor - circus arts, non-disciplinary artistic practices and street performance

514 280-3389

roxanne.robillard@montreal.ca