Project assistance for organizations

Does your organization have one or more one-time projects planned to help develop its artistic activities? These projects can be supported financially, in all artistic fields and at all stages.

Project assistance for organizations

Important note

For this program, three calls for applications per year are planned. Next deadlines: November 24, 2022 and March 2023 (exact date coming soon). You may register for an information session for November’s deadline here.

Introduction

Please note that you have until 5:00 p.m. to submit your application on the deadline date.

Who is eligible to apply?
Watch ASL video

Incorporated non-profit organizations or artist cooperatives that pay no dividends.

What are the program objectives?

This program supports the creation, production and dissemination of art and the implementation of professional artistic activities. This financial support helps arts organizations fulfill their mandates. It supports artistic excellence and enables various audiences to experience art in all of its forms.

In the current context, it also aims to strengthen and stabilize organizations, helping them develop support and mutual assistance networks.

IMPORTANT : The project must not be completed before October 25, 2022.

Support

What type of assistance is provided?

Assistance is provided for a specific artistic project related to the organization or cooperative’s mandate.

What is the duration of the support?

This is a one-time, non-recurring grant The project must be completed on the dates set out in the application.

Can the project be entirely funded by the Conseil?

Funding cannot exceed 75% of the overall budget.

To find out how much is typically granted, please see the list of previously awarded grants.

Eligibility

What types of projects are eligible?
  • research
  • creation/production
  • specialized or multidisciplinary dissemination
  • publication of cultural magazines
  • production of an event or festival
  • a museum
  • service organization, association or alliance
What are the general eligibility conditions?

Status and conditions

  • be a non-profit organization or an artists’ cooperative that pays no dividends
  • be headquartered on the Island of Montréal
  • have a board of directors whose members are mainly Canadian citizens or permanent residents of Canada
  • have a main mandate to carry out creative, production and dissemination activities in the arts or have a mandate to bring together and represent artists and/or cultural workers in a discipline or multidisciplinary sector

Professionalism

  • possess a level of recognized and demonstrable competence
  • be managed by qualified individuals
  • have stable artistic leadership
  • have presented activities of a recognized artistic quality
  • bring together, represent or employ professional artists and/or cultural workers
What types of projects are eligible?

Projects must align with the organization’s mandate.

Creation and production of a performance, experimentation and research on the components of a production, implementation of a season’s programs, creation of a festival, presentation of an exhibition, implementation of activities to support the development of the discipline, dissemination in public spaces, research-creation in visual and digital arts, collaboration between curators and artists, etc.

Exceptionally:

  • projects that allow arts organizations—or the artists, cultural workers and arts communities they serve—to organize, adapt, develop or stabilize
  • sound or audiovisual creation projects, with the exception of cinema, that are not promotional in nature

 

When must the project be carried out?

The organization or cooperative may begin the project before the project application is submitted but must not complete it before receiving a response from the Conseil.

In the event that the funded project cannot be carried out in the planned fiscal year, the Conseil must be notified as soon as possible.

How many applications will be approved?

The number of applications the Conseil accepts varies based on the number of applications it receives, the evaluation of the artistic impact, relevance of the project and budget available.

What projects, applicants, activity sectors or applications are eligible?

Ineligible applicants

  • organizations that do not meet the general eligibility requirements
  • organizations incorporated as general or limited partnerships
  • organizations that receive operations support from the Conseil’s General Funding Program
  • individual artists
  • artists’ collectives
  • cultural magazines with less than one year of publication activity to their credit, or that produce fewer than three issues a year, or that distribute free of charge or exclusively in electronic format
  • public or para-public organizations representing governments or municipal corporations
  • organizations dedicated to teaching, education, and professional training
  • in specific cases, a broadcasting organization that receives support or a mandate from the City of Montreal for its broadcasting activities.

Ineligible projects

  • projects completed before receiving the Conseil’s decision (approximately eight to ten weeks following the application deadline)
  • sound recording projects (albums, CDs, demos, etc.) of a promotional and/or commercial nature
  • projects whose main focus is cultural mediation
  • projects specifically related to film or web film production
  • projects that are essentially promotional and/or commercial, including video clips
  • projects intended primarily for training, internships or masterclasses
  • national or international showcase or prospection projects
  • capital projects or projects to acquire specialized equipment
  • projects focusing primarily on acquiring products and equipment to meet public health-mandated health standards

Ineligible activity sectors

  • organizations working exclusively in variety arts or comedy
  • organizations or cooperatives working exclusively in cultural mediation

Ineligible applications

  • incomplete applications
  • applications received after the deadline

Ineligible applications will not be considered by the evaluation committee.

Questions about certain terms?

Consult our glossary

Accessibility

Can specific populations receive additional financial support to submit their application or complete their project (accessibility costs)?

Yes. Accessibility costs refer to costs that certain individuals, particularly those who are D/deaf and/or living with a disability, must pay to take advantage, in the same way as others do, of the services and programs offered by an institution to create, produce or disseminate their art. Reimbursement of part of these costs by the Conseil des arts de Montréal may offset the financial disadvantage.

The Support Fund for Accessibility Costs is a financial assistance measure that complements the Conseil’s other programs. The deadline to apply for support for accessibility costs is the same as that for the program being applied to.

Artists, collectives or organizations that have obtained financial assistance from the Conseil to carry out a project can also file an application for accessibility cost support up to three months after the decisions related to the successful project have been sent out, provided the project is not completed before the deadline to send out decisions for accessibility cost support applications.

Support is divided into three components:

  • financial support to submit a grant application
  • financial support for accessibility costs for a funded project
  • financial support for presenting organizations to welcome audience members who are D/deaf and/or living with disabilities

For more details, please see this additional information on the Support Fund.

Need help?

For all meetings and requests for support, a customizable accessibility quotation is available to D/deaf people and people with disabilities.

Applications

Can I submit more than one application in the same year?

An organization may only submit one application per year to the General Funding Program.

Can I apply for various phases of a single project spanning more than a year?

Applicants who are eligible for creation-production grants can submit an application for the research-creation phase and submit a new application another year for the production-presentation phase.

Who should submit the application?

The organization or cooperative’s designated representative (administration, management).

What information and documents must I include in my application?

In addition to the form available on the ORORA platform, the detailed project description and the budget, the documents to include are:

  • letters patent of the organization (include the entire document) for first-time applicants or if changes have been made since the last application
  • the organization’s constitution and bylaws, if it is a first application or if changes have been made since the last application
  • financial statements for the last fiscal year, signed by two members of the board of directors, if the organization has an accumulated deficit of more than 10% of its revenues. The document should be added to the Orora profile of the organization
  • press kit or review (short version)
  • list of links to excerpts or complete versions (depending on the discipline) of works or activities related to the application. Four links maximum
  • if desired, a personal appendix presented as a single PDF document comprising any documents that you feel are relevant to include in your application. They are not required to include any information that is necessary to properly assess your application.

How can I submit an application?

Most of the applications to the Conseil des Arts de Montréal will progressively be submitted through the ORORA online application portal.

Evaluation

How are applications evaluated?

The Conseil, with the help of peer evaluation committees in each discipline, assesses all applications on the basis of merit and awards grants according to available budgets.

What are the evaluation criteria?

There are two categories:

  • evaluation based on the organization’s mandate
  • evaluation based on intersectionality
Why are there criteria based on the mandate?

Organizations first undergo mandate-based evaluations, according to the specific nature of their mandate and the weighting system used.

How are research, creation-production mandates evaluated?

Artistic merit: 60%

  • the project’s artistic merit and quality
  • consistency of the project with the organization’s mandate and artistic orientations
  • artistic quality and originality of past projects

Project impact: 20%

  • strategies for reaching audiences
  • planned involvement with communities
  • expected benefits for the artists, the public and the partners

Management and administration: 20%

  • feasibility of the project, realistic budget, diversity of funding sources
  • ability to effectively manage activities and complete projects
  • balanced financial situation and sound governance
How are the mandates of professional associations, alliances and service organizations evaluated?

Mission and fulfillment of the mandate: 40%

  • quality and consistency of activities or services with the organization’s mandate and orientations
  • membership and/or specific clientele served
  • representativeness of the membership

Contribution to the development of the discipline and the arts community: 40%

  • contribution and impact of the organization on its community
  • efforts made to improve the working and socio-economic conditions of artists, if applicable
  • quality of member or partner involvement
  • ability to participate in or build strong, consistent collaborations that have a significant   impact on the services offered

Management and administration: 20%

  • ability to effectively manage activities and complete projects
  • balanced financial situation and sound governance
  • organizational health
  • diversity of partnerships and funding sources
How are the mandates of publishers of cultural magazines evaluated?

Artistic merit: 65%

  • quality of the editorial content and consistency with its artistic orientations
  • relevance and quality of selected writers, artists and collaborators
  • consistency and quality of the visual presentation

Magazine’s reach: 20%

  • contribution to improving the visibility of artists, writers and organizations
  • development of a publication plan that drives readership and increases awareness of the discipline in question
  • effective communication, marketing and promotion activities

Management and administration: 15%

  • adherence to the publication plan
  • revenue generated from subscriptions based on the discipline and target audience
  • balanced financial situation and sound governance
  • diversity of funding sources
How are the mandates of festivals, events and specialized and multidisciplinary presenters evaluated?

Quality and impact on artistic development: 60%

  • clarity and relevance of the organization’s mandate, artistic orientations and positioning in its community
  • strong and original artistic direction
  • quality, interest and consistency of programming in relation to the organization’s mandate, artistic orientations and resources
  • quality of the artist or organization’s reception and the support offered to them and efforts made to pay show purchasing fees
  • efforts made to open a dialogue and meet with different disciplines (multidisciplinary organizations only)

Organization’s outreach and contribution to audience development: 20%

  • strategies for reaching audiences
  • effective communication, marketing, promotion and advertising activities
  • ability to contribute to and build strong collaborations
  • planned involvement with communities
  • expected benefits for the artists, the public and the partners

Management and administration: 20%

  • ability to effectively manage activities and complete projects
  • balanced financial situation and sound governance
  • diversity of funding sources
Why are there criteria based on intersectionality?

Intersectionality aligns with the Conseil’s strategic priorities, which were articulated by the arts communities consulted in the development of its strategic plan, and is considered key to the vitality of the arts community.

It supplements the other evaluation criteria specific to the various mandates. The Conseil seeks to recognize and encourage organizations addressing the challenges identified by the Montréal arts community. Depending on their mandate, the nature of their activities, their history or any other specific element, each organization can identify with a range of priorities in various ways.

Intersectionality bonus

The scores attributed to intersectionality are added to the peer committee’s mandate-based score. Totalling 10 points, the bonus is broken down as follows:

Inclusion              maximum of 5 points

Outreach             maximum of 3 points

Innovation          maximum of 2 points

The criteria are divided into three categories: inclusion, outreach and culture of innovation

How is the strategic priority of inclusion evaluated?

Equity and meaningful representation:

  • Indigenous artist, cultural worker and Indigenous arts practices
  • culturally diverse artists and cultural workers
  • minority, non-western or mixed race (other than Indigenous) arts practice
  • atypical or underrepresented artists and audiences
  • intergenerational connections and transmission of knowledge
  • genders, in particular male/female parity
How is the strategic priority of outreach evaluated?

Emphasis on local initiatives:

  • strong presence of artists in communities
  • development of lasting connections between the artists and educational institutions

Local, national and international outreach

  • significant presentation and touring of works on a local and national scale
  • strong presentation and touring of works internationally
How is the strategic priority of innovation culture evaluated?

New practices and R&D:

  • innovative management practices
  • appropriation of digital technology
What is the response time?

It will take eight to ten weeks from the date of the application for the Conseil to process it and reach a decision.

How will I be informed of the decision?

The artist or the representative for the cooperative will receive an email invitation to view the results on the ORORA platform. No decisions will be communicated by phone.

Can I appeal the decision?

The Conseil’s decisions are final and not subject to appeal. However, Conseil staff are available to answer any questions regarding decisions.

Applicants agree not to communicate with members of the evaluation committee or the Conseil’s Board of Directors about the management or evaluation of their application, or about decisions related to their application.

Payment

How will the grant be paid?

The grant amount will be provided in one payment (100%) after the decision letter has been sent.

Payment terms and conditions are provided in the Orora response letters and can be found here.

Obligations

Reports

The organization presents the project report available on ORORA within four months of the end of the project.

For a project that spans two fiscal years, the report must be submitted within four months of the end of the fiscal year in which the project ended.

The reports can be downloaded from the ORORA portal. You will be notified by email when they are available.

The organization will not be permitted to submit new applications if they have not produced the required reports within the established time frame, if it is normally able to do so.

Updates

The self-assessment sheet must be updated with the organization’s actual data within four months of the organization’s fiscal year-end.

Commitments

Accepting payment of the grant constitutes, for the organization or cooperative, an undertaking to complete the activities covered by the grant and to comply with the accompanying conditions, which will be communicated upon selection of the application.

The organization or cooperative agrees to:

  • carry out the proposed project as planned
  • notify the Conseil as soon as possible if unable to carry out the project in the fiscal year for which the grant was awarded. In this situation, the recipient may be asked to reimburse the grant in full or in part.
  • if requested, submit activity reports and financial statements at the required times
  • if applicable, include in its report photographs, videos or any other relevant, royalty-free visuals that the Conseil may use for promotional or archival purposes

Visibility Standards and Logos

Arts organizations, collectives or individual receiving grant from the Conseil must mention this funding in their information, promotional, or advertising material.

Any questions?

Join our information session.

Need more information?
Claudia Berardi
Claudia Berardi
Cultural Advisor - Music

514 280-3586

claudia.berardi@montreal.ca
Frédéric Côté
Frédéric Côté
Cultural Advisor - Theatre

514 280-3793

frederic.cote3@montreal.ca
Marie-Michèle Cron
Marie-Michèle Cron
Cultural Advisor - Digital Arts and Visual Arts

514 280-4125

marie-michele.cron@montreal.ca
Mariza Rosales Argonza 5
Philippe Gendreau
Cultural Advisor - Literature, Film / Video

514 280-2599

philippe.gendreau@montreal.ca
Dominic Simoneau
Dominic Simoneau
Cultural Advisor - Dance and multidisciplinary sector

514 280-3587

dominic.simoneau@montreal.ca
Ansfrid Tchetchenigbo
Ansfrid Tchetcheni­gbo
Cultural Advisor - Music

514 280-0525

ansfrid.tchetchenigbo@montreal.ca
Roxanne Robillard
Roxanne Robillard
Cultural Advisor - circus arts, non-disciplinary artistic practices and street performance

514 280-3389

roxanne.robillard@montreal.ca