Project assistance for artists’ collectives

Are you an artists’ collective with an artistic project? This project assistance is for you, whether it’s for research, creation, production or installation. Open to artists from all disciplines, backgrounds and cultures.

Project assistance for artists’ collectives

Introduction

Please note that you have until 5:00 p.m. to submit your application on the deadline date.

Who is eligible to apply?
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Unincorporated artists’ collectives

The person responsible for the collective submits the application on behalf of the group. Each new application for the collective must be submitted by the same person.

What are the objectives of the program?

Project assistance for artists’ collectives is intended for artistic research, creation and production activities. The financial assistance from this program helps artists’ collectives fulfill their mandates. It supports artistic excellence and enables various audiences to experience art in all of its forms.

IMPORTANT : The project must not be completed before May 3, 2022.

Support

What type of assistance is provided?

Assistance is granted to collectives to carry out a specific artistic project related to their mandate.

Assistance granted by the Conseil cannot exceed 75% of the total project cost. To find out how much is typically granted, please see the list of previously awarded grants.

What is the duration of the support?

This is a one-time, non-recurring grant The project must be completed on the dates set out in the application.

Eligibility

What types of projects are eligible?
  • research
  • creation-production
What are the general eligibility conditions?

Status and conditions

  • are a group of artists, regardless of the number (minimum of two)
  • be represented by a person responsible for the application; the representative must be a Canadian citizen or permanent resident of Canada
  • two thirds of its members must be artists with Canadian citizenship or permanent residence; the proportion of members of the collective residing outside Canada may not exceed one third
  • comprise a majority of artists (50% +1) who reside on the Island of Montréal, including the person responsible for the application

Professionalism

What types of projects are eligible?

Creation and production of a performance, experimentation and research on the components of a production, technological development, research or creation in visual and digital arts, curatorial collaboration, etc.

Exceptionally: sound or audiovisual creation projects, with the exception of cinema, that are not promotional in nature

When must the project be carried out?

The project may begin before the application is submitted but must not be completed before receiving a response from the Conseil. Timelines must be met.

In the event that the funded project cannot be carried out in the planned financial year, the collective must notify the Conseil as soon as possible.

How many applications will be approved?

The number of applications the Conseil accepts varies based on the number of applications it receives, the evaluation of the artistic impact, relevance of the project and budget available.

What types of applicants, projects, activity sectors and proposals are ineligible?

Ineligible applicants

  • collectives that do not meet the general eligibility conditions
  • individual artists
  • artists’ collectives that are incorporated as a for-profit or non-profit company, or as general or limited partnerships

Projects

  • projects completed before the Conseil has approved the application (allow eight to ten weeks following the application deadline)
  • sound recording projects (albums, CDs, demos, etc.) of a promotional nature
  • projects specifically related to film or web film production
  • projects that are essentially promotional, including video clips
  • projects whose main focus is cultural mediation
  • projects intended primarily for training, internships or masterclasses
  • national or international showcase and/or prospection projects
  • capital projects and/or projects to acquire specialized equipment
  • projects focusing primarily on acquiring products and equipment to meet public health-mandated health standards

Activity sectors

  • collectives working exclusively in variety arts or comedy
  • collectives working exclusively in cultural mediation

Applications

  • incomplete applications
  • applications received after the deadline

Ineligible applications will not be considered by the evaluation committee

Questions about certain terms?

Consult our glossary

Accessibility

Can specific populations receive additional financial support to submit their application or complete their project (accessibility costs)?

Yes. Accessibility costs refer to costs that certain individuals, particularly those who are D/deaf and/or living with a disability, must pay to take advantage, in the same way as others do, of the services and programs offered by an institution to create, produce or disseminate their art. Reimbursement of part of these costs by the Conseil des arts de Montréal may offset the financial disadvantage.

The Support Fund for Accessibility Costs is a financial assistance measure that complements the Conseil’s other programs. The deadline to apply for support for accessibility costs is the same as that for the program being applied to.

Artists, collectives or organizations that have obtained financial assistance from the Conseil to carry out a project can also file an application for accessibility cost support up to three months after the decisions related to the successful project have been sent out, provided the project is not completed before the deadline to send out decisions for accessibility cost support applications.

Support is divided into three components:

  • financial support to submit a grant application
  • financial support for accessibility costs for a funded project
  • financial support for presenting organizations to welcome audience members who are D/deaf and/or living with disabilities

Applications

Can I submit more than one application in the same year?

A collective may only submit one application per year to the General Funding Program.

Can I apply for various phases of a single project spanning more than a year?

Applicants who are eligible for creation-production grants can submit an application for the research-creation phase and submit a new application another year for the production-presentation phase.

Who should submit the application?

The collective must have a designated member responsible for the application. Any new applications from the same collective must be submitted by the same designated person.

It is possible for someone to represent more than one collective provided that each collective has a different mandate and the majority of their members (50% +1) are different.

Please note that at the end of the year, the person responsible for applications will receive tax slips (T4A and Relevé 1) for the grant amount.

Can I submit an application in English?

Yes, you can submit your application in English. Please note, however, that the questions on the form are in French only.

What information and documents must I include in my application?

In addition to the form available on the ORORA platform, the detailed project description and the budget, the documents to include are:

  • list of links to excerpts or full versions (depending on the discipline) of works or activities related to the application (maximum of fourlinks)
  • if desired, a personal appendix presented as a single PDF document comprising any documents that you feel are relevant. However, they must not include information essential to understanding your application

How can I submit an application?

Most of the applications to the Conseil des Arts de Montréal will progressively be submitted through the ORORA online application portal.

Evaluation

How are applications evaluated?

The Conseil, with the help of peer evaluation committees in each discipline, assesses all applications on the basis of merit and awards grants according to available budgets.

What are the evaluation criteria?

There are two categories:

  • evaluation based on the organization’s mandate
  • evaluation based on intersectionality
Why are there criteria based on the mandate?

Organizations first undergo mandate-based evaluations, according to the specific nature of their mandate and the weighting system used.

How are research, creation-production mandates evaluated?

 

Artistic merit: 70%

  • the project’s artistic merit and quality
  • artistic quality and originality of past projects by the collective and/or members of the artists’ collective

 

Project impact: 15%

  • implemented strategies for reaching audiences
  • planned involvement with communities
  • expected benefits for the artists, the public and the partners

Project feasibility: 15%

  • feasibility of the project, realistic budget forecasts, diversity of funding sources
Why are there criteria based on intersectionality?

Intersectionality aligns with the Conseil’s strategic priorities, which were articulated by the arts communities consulted in the development of its strategic plan, and is considered key to the vitality of the arts community.

It supplements the other evaluation criteria specific to the various mandates. The Conseil seeks to recognize and encourage collectives addressing the challenges identified by the Montréal arts community. Depending on their mandate, the nature of their activities, their history or any other specific element, each collective can identify with a range of priorities in various ways.

Intersectionality bonus

The scores attributed to intersectionality are added to the peer committee’s mandate-based score. Totalling 10 points, the bonus is broken down as follows:

Inclusion maximum of 5 points
Outreach  maximum of 3 points
Innovation  maximum of 2 points

The criteria are divided into three categories: inclusion, outreach and culture of innovation.

How is the strategic priority of inclusion evaluated?

 

Equity and meaningful representation:

  • Indigenous artist, cultural worker and Indigenous arts practices
  • culturally diverse artists and cultural workers
  • minority, non-western or mixed race (other than Indigenous) arts practice
  • atypical or underrepresented artists and audiences
  • intergenerational connections and transmission of knowledge
  • genders, in particular gender parity
How is the strategic priority of outreach evaluated?

Emphasis on local initiatives:

  • strong presence of artists in communities
  • development of lasting connections between the artists and educational institutions

Local, national and international outreach

  • significant presentation and touring of works on a local and national scale
  • strong presentation and touring of works internationally
How is the strategic priority of innovation culture evaluated?

New practices and R&D:

  • innovative management practices
  • appropriation of digital technology
What is the response time?

It will take eight (8) to ten (10) weeks from the date of the application for the Conseil to process it and reach a decision.

How will I be informed of the decision?

The representative for the collective will receive an email invitation to view the results on the ORORA platform. No decisions will be communicated by phone.

Can I appeal the decision?

The Conseil’s decisions are final and not subject to appeal. However, Conseil staff are available to answer any questions regarding decisions.

Applicants agree not to communicate with members of the evaluation committee or the Conseil’s Board of Directors about the management or evaluation of their application, or about decisions related to their application.

Payment

How will the grant be paid?

The grant amount will be provided in one payment (100%) after the decision letter has been sent.

Obligations

What reports do I need to submit?

The collective presents the project report available on ORORA within four months of the end of the project.

The reports can be downloaded from the ORORA portal.

You will be notified by email when they are available.

What happens if I do not submit a report?

The collective will not be permitted to submit new applications if they have not produced the required reports within the established time frame, if it is normally able to do so.

What are my other obligations?
What are my obligations?

Accepting payment of the grant constitutes, for the collective, an undertaking to complete the activities covered by the grant and to comply with the accompanying conditions, which will be communicated upon acceptance of the application.

The collective agrees to:

  • carry out the proposed project as planned
  • notify the Conseil as soon as possible if unable to carry out the project in the fiscal year for which the grant was awarded. In such cases, the grant recipient may be obliged to reimburse some or all of the amount awarded
  • if requested, submit activity reports and financial statements at the required times
  • if applicable, include in the report photographs, videos or any other relevant, royalty-free visuals that the Conseil may use for promotional or archival purposes

Visibility Standards and Logos

Arts organizations, collectives or individual receiving grant from the Conseil must mention this funding in their information, promotional, or advertising material.

Need more information?
Claudia Berardi
Claudia Berardi
Cultural Advisor - Music

514 280-3586

claudia.berardi@montreal.ca
Frédéric Côté
Frédéric Côté
Cultural Advisor - Theatre

514 280-3793

frederic.cote3@montreal.ca
Marie-Michèle Cron
Marie-Michèle Cron
Cultural Advisor - Digital Arts and Visual Arts

514 280-4125

marie-michele.cron@montreal.ca
Marie-Anne Raulet
Marie-Anne Raulet
Cultural Advisor - Literature, Film / Video

514 280-2599

marie-anne.raulet@montreal.ca
Dominic Simoneau
Dominic Simoneau
Cultural Advisor - Dance and multidisciplinary sector

514 280-3587

dominic.simoneau@montreal.ca
Ansfrid Tchetchenigbo
Ansfrid Tchetcheni­gbo
Cultural Advisor - Music

514 280-0525

ansfrid.tchetchenigbo@montreal.ca
Roxanne Robillard
Roxanne Robillard
Cultural Advisor - circus arts, non-disciplinary artistic practices and street performance

514 280-3389

roxanne.robillard@montreal.ca