Frequently Asked Questions

 

Last update : July 8 2020, 11h59
 



Table of contents

1. General Funding Program


2. Territorial Initiatives


3. Strategic Initiatives


4. Prizes and Awards


5. Client Services and Support

6. Useful Links / Government Measures
 



1. General Funding Program

  • Four-year and two-year operating grants


1.1 Our organization currently has a CAM operating grant and we have had to cancel or postpone some of our programming. Will we be penalized?

No, your organization will not be penalized. The Conseil recognizes that these are exceptional circumstances and will honour its financial commitments to organizations.

As of March 31, 2020, the Conseil announced it will speed up $13 million in funding payments, or 76% of the grants planned for 2020 for several of its programs. This means that the regular terms of payments are cancelled and subsequently amended. We are immediately going ahead with direct deposit payments, which will be made by mid-April at the latest. In making this decision, we are aware the community is under significant financial pressure and we encourage organizations, where possible, to meet the commitments signed with artists under our programs. We understand that organizations have governance bodies to set their priorities and decide on the feasibility of these choices independently.

The grants planned for the General Funding Program have be paid exceptionally by mid-April :

  • The total amount of four-year operating grants (FQUAD) due in 2020 followed by two-year operating grants (FBIS).
  • The balances (10%) of FQUAD and FBIS 2020 operating grants.


Our team members will be in contact with the organizations and collectives involved.

1.2 Should we inform the Conseil of changes in our programming and submit an updated plan? If so, what would the filing deadline be for the revised plan?

No, you don’t need to file an updated plan. We ask that you indicate any changes to your activities when you submit your final report.

1.3 My organization is due to file its final report in the next few weeks, but we are now dealing with several other obligations. Can our filing deadline be extended?

Yes, you can contact your CAM advisor to have the deadline for your final report extended.

  • Project / Special project grants


1.4 Our organization or collective received a CAM project grant but will not be able to complete some or all of the activities as planned. Will we be penalized?

No, your organization or collective will not be penalized. We will do everything we can to adopt measures in the best interests of the artists and cultural workers directly impacted by the pandemic.

1.5 Should we inform the Conseil of changes to our project and file an updated project plan? If so, what would the filing deadline be for our revised plan?

There is no deadline. We are leaving it to the discretion of the organization or collective to file an update with their CAM advisor. There will be no penalty for organizations or collectives that do not file an update. 

1.6 Our organization received a project (or special project) grant from the Conseil for an event/festival that will not be held in 2020. Some or all of the programming will be postponed until our next edition. Will we still be able to apply for a project grant for the next edition? 

Yes, as long as you have filed the report for the cancelled project indicating costs incurred. Note that you can apply only once a year for a project grant.  

1.7 Our organization received a project (or special project) grant from the Conseil for a creation/production project that has had to be adapted or postponed. Can we apply for a project (or special project) grant to cover the additional costs incurred over and above the costs budgeted for? 

The Conseil des arts de Montréal will provide a detailed reply to this question in the near future.

1.8 Our organization filed an application on February 17, 2020, and now we don’t know if we will be able to carry out the planned activities. What should we do? 

The Conseil will evaluate your application as it was originally filed. If you prefer, you can send an email to your CAM advisor asking for your application to be withdrawn. If your grant application is withdrawn, you are eligible to file a second project application within the same fiscal year.

  • Subsidies for major institutions


1.9 We are a major institution that qualified for support under the CAM pilot project for subsidies for major cultural institutions. We will no longer be able to adhere to the timetable we submitted for our 2020 activities. What should we do?

We ask that you arrive at a solution in the best interests of the artists participating in your activities. If the activities have to be cancelled, the Conseil will not seek reimbursement of funding already provided.

  • Cultural exchanges


1.10 Our organization received funding for a cultural exchange project that has since been cancelled. Do we have to give back the amount we received? 

No, your organization will not be penalized. The Conseil recognizes that these are exceptional circumstances and will honour its financial commitments to organizations.

1.11 Do we have to submit another project proposal? 

No, you are not required to submit another proposal.

1.12 If we plan to postpone or alter our project, do we have to inform the Conseil? 

Yes, we ask that you send your advisor a brief email indicating which activities your organization will be altering or postponing.  

1.13 Our organization filed an application on February 17, 2020 and now we don’t know if the activities included in the application will take place or not. What should we do?

The Conseil will evaluate your application as it was originally filed. If you prefer, you can send an email to your advisor asking that your application be withdrawn. If your application is withdrawn, you are eligible to file a second project grant application within the same fiscal year.

  • Fiscal sponsorship


1.14 Our organization was approved for the fiscal sponsorship program, but now we will not be able to carry out the fundraising activities as planned between March and June 2020. What should we do?

Organizations in the fiscal sponsorship program will be able to modify the fundraising and artistic activities in their agreements as long as these activities meet the program criteria and are approved by the Arts-Philanthropy Project Manager.

These organizations will also be able to extend the duration of sponsorship agreements ending in June 2020 through to September 2020. Organizations will need to apply for this extension. Please note, the extended period may last beyond September if required. If your agreement expires in June 2020 and you would like it to be extended, please contact Talar Agopian for more information. 

1.15 Our organization had planned to hold a benefit event, but in the current climate we would rather solicit donations directly (without ticket purchases) from individuals, foundations or companies. Can we do this?

Yes, the Conseil has developed an online donation platform allowing you to directly solicit credit card donations under the fiscal sponsorship program. We accept crowdfunding donations (gifts) made as part of Conseil-approved fiscal sponsorship campaigns. Contact Talar Agopian for more information. 

1.16 Our organization had started selling tickets for a benefit event that we have now had to cancel. Can the ticket purchasers be reimbursed? 

Yes, the Conseil will reimburse, at the purchaser’s option, either the full amount (ticket and donation) or the cost of the ticket only. Contact Talar Agopian for more information. 

1.17 Our organization is currently conducting a fundraising campaign. Can I send cheques to the Conseil? Has the processing time been impacted?

Unfortunately, we can no longer receive cheques in our offices since the Conseil’s employees are teleworking to comply with public health directives. Only credit card donations made on our online platform can be processed. However, the 6- to 8-week turnaround time for donation processing and grant payment remains unchanged. Contact Talar Agopian for more information. 

1.18 Our organization is not a charitable organization and is not part of the fiscal sponsorship program. Can we still apply to solicit donations?

Yes, if your organization is eligible under the fiscal sponsorship program, you can file an application before the next deadline, which is August 31, 2020. We ask that you read the program presentation document first and then contact Talar Agopian if you have any questions.

2. Territorial Initiatives

  • Touring Program
     
  • 2019-2020 Tour (ongoing)


2.1 Is there any possibility that our performances during the CAM Touring Program will be postponed rather than cancelled?

In keeping with government directives regarding the cancellation of cultural events, all performances as part of the CAM Tour are cancelled until August 31, 2020. This means that all scheduled project presentations up to that date are also cancelled. Organizations and collectives who had performances scheduled during this period received their grant from the Conseil. We felt that postponing tour activities would place an added financial burden on featured artists and would create significant logistical complications, so we chose to cancel the activities instead. 

Contact the Touring Program team for more information:

Sectors — Circus Arts, Street Performance, Film and Theatre 
Gaëlle Gerbe-Raynaud: gaelle.gerbe-raynaud@montreal.ca 

Sectors — Dance, Literature, Music
Taïs Fleury-Berthiaume: tais.fleury-berthiaume@montreal.ca

Sectors — New Artistic Practices, Visual Arts and Digital Arts
Karine Gariépy: karine.gariepy@montreal.ca

2.2 As an organization or collective taking part in the CAM Touring Program, do we still have to pay fees for cultural workers hired under the Conseil-approved project for performances that have been cancelled?

Yes. Given that the Conseil is honouring its financial commitments to your organization or collective, you have a duty to pay all the cultural workers whose fees you included in the budget you filed that was approved by our team.

2.3 When will we receive our grants if some of our performances are cancelled?

Grants will be paid as previously indicated. Note that you are still required to submit a revised budget, letters of agreement and final reports, but you are not required to do so for this particular payment.

2.4 Do we have to submit activity reports and a revised budget for cancelled performances after the tour is finished?

Yes. For activity reports, you will receive the form around the time a cancelled performance should have taken place. In the “comments” section at the bottom of the form, please indicate that the performance was cancelled due to the COVID-19 crisis. Disregard all other fields on the form. For a revised budget, indicate the actual costs incurred and the exact number of performances. For example: if two out of four scheduled performances were cancelled, enter the costs for two performances on your revised budget. If your cancellations are due to the COVID-19 crisis, the amount of the grant you receive will not be affected.

2.5 What happens to grants if costs are being shared between the Conseil and the presenters?

The Conseil is honouring its financial commitments to organizations and collectives, regardless of the artistic discipline. For the presenters’ share, you are asked to contact each of the presenters concerned, by email, to find out what financial arrangements they have made with their borough or municipality. Note that the City of Montreal’s Service de la culture has strongly recommended to municipal presenters that they pay the promised grants for tour activities. However, each borough and municipality has independent control over the cultural budget for its area.

2.6 Can the CAM Touring Program offer online projects like exhibitions, screenings, etc.?

We have not received any indication that presenters will be organizing online programming.

  • 2020-2021 Tour (starting June 2020)


2.7 Will the 2020-2021 Tour be cancelled or postponed?

Since the pandemic began, we have sought to focus on the options that are the most advantageous for artists. After consulting with several organizations, artists’ collectives and presenters in the Accès Culture and ADICIM networks, the Conseil is giving season 2020–2021 season artists and organizations the choice to postpone or cancel their performances.

2.8 Will the 2020–2021 tour be extended?

In light of the significant number of performances for this season, it will be extended until December 31, 2021.

2.9 What will happen if I decide to cancel part or all of my tour? 

  • In the event you choose to cancel your tour, the Conseil will not ask you to repay your grant and will support your decision. However, for projects that involve cost sharing, borough and municipality presenting partners must comply with all applicable legal obligations. As a result, they cannot make any financial commitments to organizations that have not signed a contractual agreement at the time the activities are cancelled.
  • Regardless whether you decided to cancel or postpone your tour, the Conseil will respect all its financial commitments to you.


2.10 What will happen if I decide to postpone some or all of my tour dates?

  • Please note that no additional funds will be granted for the adaptation of works.
  • If you wish to postpone your tour, you have until September 30, 2020 to agree on a new date with the presenters and enter your new dates on the ORORA portal. 
  • The procedure for confirming new dates will be the same as in March. You will find the entire procedure in the 2020–2021 tour guide that we gave you at the information session and which is available on your ORORA portal.
  • Once your dates have been confirmed, on September 30, 2020, it will no longer be possible to change the calendar dates. If the confinement period were to be extended, your performances would be cancelled definitively. 
  • Depending on the progress of the pandemic and in keeping with the guidelines issued by the Direction générale de la santé publique, your project may have to be presented in a context of physical distancing. This could necessitate a presenter-initiated change in venue, caps on the number of attendees, etc.


2.11 Will there be an information session where I can ask my questions about the postponement or cancellation of my tour?

A webinar-style information session was scheduled June 17 at 11 a.m. If you were unable to join us, we can send you a session recording upon request.

2.12. What is the new 2020–2021 tour deadline calendar?

Here is a summary calendar of the new deadlines for the Le Conseil des arts de Montréal en tournée’s 2020–2021 touring program.

June 17, 2020

Webinar for all disciplines

September 30, 2020

Deadline for completing the postponement/cancellation survey.

June 15, 2020 to September 30, 2020

Tour calendar (ORORA) adjustment period with presenters. Do not forget to check the venues’ technical feasibility. 

September 30, 2020

Your performance venues, dates and times are finalized, and the calendars are locked on ORORA.

September 30, 2020

Have signed agreements with presenters and sent them to us in a single mailing addressed to camentournee@ville.montreal.qc.ca

One month before your first performance 

Have obtained approval for your posters, programs and/or cards.

After each performance 

Complete the evaluation report for each tour venue in ORORA (in the event of a cancellation due to COVID-19).

At the end of your tour 

Enclose the revised budget with the latest evaluation report in ORORA.

At the end of your tour

Upon receipt of your revised budget, signed letters of agreement and all your final reports submitted via ORORA: 2nd payment – 30% of grant amount. 

At any time

Report your date and schedule changes immediately by making the changes in ORORA.

In the event a date is cancelled, report it by e-mail to camentournee@ville.montreal.qc.ca

At any time

Adhere to the CAM’s visibility standards.

 

  • Residency program


2.13 What will happen for residencies scheduled to be held in the CAM studios?

Our studios are currently open since July 2, 2020. Any cancellations before this date will be compensated by credits as soon as possible. Artists selected for a residency are not to cancel their bookings themselves. The Conseil’s rental services will closely monitor government directives and will post updates on the online platform. Automated cancellation emails will be sent once the changes and credits have been entered in the artists’ profiles. If you have any questions, you can contact us at studios.artsmontreal@ville.montreal.qc.ca or at 514-280-3780

2.14 Are you planning to extend residency dates?

We will be taking into account options in your best interests as well as the availability of host locations. Depending on your discipline, you will need to make specific arrangements with the Conseil staff member responsible for your residency, either Gaëlle Gerbe-Raynaud (Circus Arts, Film, Theatre), Karine Gariépy (Digital Arts, Visual Arts, New Artistic Practices), or Taïs Fleury-Berthiaume (Dance, Literature, Music). As for residencies scheduled to take place in the CAM studios, we will try to accommodate you depending on future studio availability. 

2.15 If the presentation of the work created during a residency has had to be cancelled and a portion of the CAM studio rental credits have already been used, would it be possible to redo the residency from the beginning once everything is back to normal or to return all the credits?

No, you will have to use the remaining rental credits.

2.16 What will happen to ongoing calls for submissions and calls to come between now and April?

We are suspending calls for submissions for the following programs:

Cultural Bridges, From One Shore to the Other 
We will be checking with the cultural offices of partner municipalities, most of which are currently closed, to find out if it will be possible to get the letters of support required for this program’s co-creation projects.

Research-Creation Residency for Culturally Diverse Artists in Theatre and New Artistic Practices 
Activities associated with this residency are to take place between August 2020 and January 2021. We are monitoring the situation closely to determine whether these dates will be affected.

2.17 I was selected for a residency offered by the Conseil and its partners. Will I still be paid a fee if the residency is cancelled?

For a residency in progress that has to be postponed or cancelled, you will receive the Conseil’s grant. It is up to the partners to decide whether they will still pay their share. Note that the Conseil is encouraging all of its partners to honour their financial commitments to the extent their own financial situation allows. 

3. Strategic Initiatives

  • Internship programs


3.1 Due to the current circumstances, the internship that was to take place in my organization cannot proceed using the pre-established timetable and work plan. Will I still receive the approved grant?

The Conseil will pay the grants to organizations hosting interning artists and cultural workers and their mentors as well as the hosting fee in programs such as DémART, CultivART and cultural philanthropy. The organizations will then pay the fees of the artists, cultural workers and mentors. 

3.2 If our internship is cancelled, does my organization still have to pay the interns or mentors?

Yes, your organization must pay the pre-arranged fees and salaries of interns and/or mentors.

3.3 Does my organization have to keep filing monthly reports to obtain outstanding portions of CAM grants so we can pay interns and/or mentors?

No, the Conseil will soon be providing host organizations with a new timetable in order to accelerate the payment of outstanding grant amounts.

  • Grants for inclusive practices


3.4 Our organization or collective received a grant for an inclusive practices initiative and will now be unable to complete some or all of the planned activities. Will we be penalized?

No, your organization will not be penalized. The Conseil recognizes that these are exceptional circumstances and will be honouring its financial commitments to organizations. (We ask that you send us a brief email indicating what activities you have postponed or cancelled and other changes you have had to make.)

3.5 Our organization or collective received a grant for an inclusive practices initiative. The project has had to be adapted and amended; can we still keep the grant money received? 

Yes, you can keep the grant money. The Conseil recognizes that these are exceptional circumstances and will be honouring its financial commitments to organizations. (We ask that you send us a brief email indicating what activities you have postponed or cancelled and other changes you have had to make.)

3.6 Will this program be renewed for 2020? If so, when will there be a new call for submissions?

No, the program will not be renewed for the year 2020. However, a measure complementary to the programs of the general program has been put in place. The Support fund for accessibility costs helps cover the costs that certain populations, specifically people living with a visible or invisible disability or deaf, must pay to benefit, like others, from services and programs offered by the Conseil des arts de Montréal.

  • Paid internship in cultural philanthropy


3.7 Can the intern work telework?

For the philanthropy internship, your organization can decide on the work arrangements. In consultation with the intern, you can determine whether teleworking is a viable option.  If teleworking is not an option, you can simply defer the hours of the weeks affected by closures. Organizations are asked to arrange a schedule with the intern and decide whether the internship period will be extended. Just make sure that the intern completes the number of hours originally planned (a total of 520 hours).

3.8 What will happen for the program’s coaching/mentorship component?

The coaching/mentoring component can be adapted. If the coaching or consultation option was selected, organizations will have to change the schedule. For upcoming conferences or training sessions on philanthropy, please check with the organizations to find out whether the event will still take place and if so, send a request for registration to Talar Agopian.

3.9 I’m a student. What will happen to my university credits?

If you are a student in the paid cultural philanthropy program and you have questions about your university credits, please consult your university’s updates and contact the professor in charge of the program: 

HEC Montréal: Wendy Reid
Université de Montréal: Caroline Bergeron

4. Prizes and Awards 

  • Grand Prix


4.1 My organization is partnering with the Conseil for an award. Should I cancel or postpone the award process?

Partner organizations are asked to determine the best solution for an award process and then inform the Conseil of their decision. Whatever the decision, the Conseil will pay the grant provided for under this initiative and will coordinate with partnering teams.

4.2 We purchased tickets for the 35th Grand Prix luncheon; will we be reimbursed?

For now, we are not planning to refund ticket purchases because the luncheon has been postponed. We are monitoring the situation very closely and will inform you of the rescheduled date as soon as possible. Should the luncheon be officially cancelled due to these exceptional circumstances, ticket holders will be advised of refund procedures.

  • Other awards


4.3 What will happen with other awards?

Partner organizations are asked to determine the best solution for an award process and then inform the Conseil of their decision. Whatever the decision, the Conseil will pay the grant provided for under this initiative and will coordinate with partnering teams.

5. Client Services and Support

5.1 Can I come to the Maison du Conseil to meet with staff in person?

No, because our staff members are currently teleworking. If you need to, you may contact a staff member by email or telephone contact a staff member
Please take note that unauthorized access to the building is still not allowed.

5.2 Can I come to the Maison du Conseil to use the studios?

Only if you have already booked a studio with the rental service and it has been approved. The studios will reopen on July 2, 2020. Please note that the mask is mandatory in the building. You must also respect the health and safety artists protocole.

5.3 Should I cancel a studio booking myself?

Can I come to the Maison du Conseil to use the studios?

Only if you have already booked a studio with the rental service and it has been approved. The studios will reopen on July 2, 2020.

 

5.4 Can I get refunds or credits for studio rentals that had to be cancelled during the closure?

For a refund request, please contact  Roxanne Robillard to find out the procedure to follow.
For conference room bookings, our rental services will contact the persons concerned.
For any questions, please contact us at studios.artsmontreal@ville.montreal.qc.ca or at 514-280-3780.

5.5 Will events scheduled to be held in the Atrium still take place?

All events in the Atrium are cancelled until July 2, 2020 inclusively. Terms and conditions of the rental contract still apply for cancelled events. However, clients will be able to reallocate their non-refundable 50% deposit for the Atrium space to a future event. Updates will be posted as the situation evolves. 
If you have any questions, contact Roxanne Robillard at: roxanne.robillard@montreal.ca or 514-280-3780.

5.6 How do I get in touch with the Conseil staff member responsible for my program, application or organization/collective?

If you need to, contact the representative for your program, application or organization/collective by email or telephone.

5.7 I’d like to get advice or updates to help me plan my next activity. Who should I contact? 

Please check the list of Conseil staff members and contact the representative for your program, application or organization/collective.

 

6. Useful Links / Government Measures


6.1 FEDERAL MEASURES 

COVID-19: Federal government package
COVID-19: Canada’s Economic Response Plan
COVID-19: Updated information and FAQ from the Canada Council for the Arts
COVID-19: Thoughts on arts-sector funding and FAQ from the Canada Council for the Arts
COVID-19: Information for Canadian Heritage grants and contributions recipients related to COVID-19
COVID-19: The National Arts Centre and Facebook Canada Provide $100,000 to Support Canadian Performers Impacted by COVID-19


6.2 PROVINCIAL MEASURES

COVID-19: FAQ from the Ministère de la Culture et des Communications (French only)
COVID-19: FAQ: Impact of COVID-19 on projects supported by the CALQ
COVID-19: CALQ actions for getting through the crisis
COVID-19: SODEC measures for supporting clients (French only)
COVID-19: Gouvernement du Québec: Temporary Aid for Workers Program
COVID-19: MCC offers five programs applicable to various culture and communications sectors (French only)


6.3 MUNICIPAL MEASURES 

COVID-19: Culture Montréal questionnaire for Montreal artistes, and cultural workers and organizations to evaluate the economic impact of the COVID-19 crises in order to explore regional and province-wide solutions (French only)
COVID-19: Support measures for Montréal businesses
COVID-19: Montréal measures to protect citizens
COVID-19: Arts-industry-knowledge partnership in digital creativity initiatives (French only)


6.4 OTHER 

COVID-19: CNESST toolkit
COVID-19: REMA - Leaderships Emergency Arts Network et (bénévoles)
COVID-19: AFP Ressources for non profits during crisis 
COVID-19: Compétences cultures Ressources for individuals and compaies (French only)
COVID-19: Espace OBNL - Service sharing for non profits (French only)
COVID-19: La Machinerie des arts - Questions and answer page regarding (French only)
COVID-19: Synapse C -Tools box for crisis management 
COVID-19: Everyday at 8pm, share art. Artists have 48 hours to create anything that they wish.
COVID-19: The Ordre des conseillers en ressources humaines agrées : Information and recommendations for employers and workers
COVID-19: Espace OBNL: Blog posts for NPO managers (French Only)
COVID-19: Espace OBNL : Executive directors, what are your responsibilities in the current crisis
COVID-19: The Facebook-National Arts Centre Fund for Performing Artists will provide fees to support online performances
COVID-19: Québec cultural community Facebook support group
COVID-19: National Theatre School of Canada (NTS) allocating $60,000 in support of emerging artists
COVID-19: Instagram @Corona_culture to combat silence and gather in digital spaces that promote creativity
COVID-19: ELAN is working to amass as many resources and tools for Quebecs artists, cultural workers, and the public at large